Chapter By-Laws and Standing Rules

BYLAWS AND STANDING RULES


OF


ALPHA LAMBDA CHAPTER


OF


ALPHA ALPHA STATE ORGANIZATION


OF


THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL

Committee:

Rebecca Dix
Donna Leighty
Jane Sandusky
Margaret Taylor

Chapter update 3/07
Approved 5/07
Modified 3/09 (Article VI. C., Article VIII. A.)

BYLAWS AND STANDING RULES

OF

ALPHA LAMBDA CHAPTER

OF

ALPHA ALPHA STATE ORGANIZATION

OF

THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL

ARTICLE I NAME

The name of this organization shall be Alpha Lambda Chapter, Alpha Alpha State Organization, and The Delta Kappa Gamma Society International (hereafter referred to as Alpha Lambda Chapter, or the Chapter).

ARTICLE II PURPOSE

The purposes of the Alpha Lambda Chapter shall be the seven Purposes of The Delta Kappa Gamma Society International and those of Alpha Alpha State Organization.

ARTICLE III MEMBERSHIP

A. Membership in the Alpha Lambda Chapter shall be by invitation in accordance with the Constitution, Article III, and the International Standing Rules, 3. The chapter has full authority for the administration of membership.
B. Membership of the Alpha Lambda Chapter shall be:
1. ACTIVE MEMBERS: women who are employed in educational work at the time of their election and have had three or more years of experience as professional educators or have been retired from an educational position no more than two years. They shall participate in the activities of the Society.
2. RESERVE MEMBERS: formerly active members who are retired from educational work and are unable to participate fully in the activities of the Chapter because of physical disability and/or geographical location. Reserve status shall be granted by a majority vote of the Chapter. A reserve member, so requesting, may be restored to active membership by a majority vote of the Chapter.
3. HONORARY MEMBERS: women not eligible for active membership who have rendered notable service to education and/or to women that are of local significance to the Alpha Lambda Chapter area and are elected to honorary membership in recognition of such service. They shall be privileged to participate in all activities except that of holding office.
C. Recommendation for Membership (Form 11) shall be available at each regular Chapter meeting.
D. Recommendation for Membership (Form 11) shall be completed by the sponsor and returned to the membership chairman by the March meeting.
E. The Membership Committee shall review Recommendations for Membership (Form 11) and prepare to present the candidates’ names to the Chapter membership for voting.
F. Voting for the prospective members will occur at an announced meeting.
G. The general membership shall vote by ballot. Simple majority of members present will elect the candidate(s) to membership.
H. Invitations to membership shall be in writing and delivered in person, if possible, by the Chapter president within 14 days following election to membership.
I. Orientation of members-elect shall be held prior to initiation.
J. The orientation program shall be the responsibility of the membership chairman or as otherwise designated by the chapter president.
K. Members-elect will indicate in writing their acceptance to membership within 14 days of receiving the invitation to membership.
L. Initiation shall be held at an announced meeting within a period of one year of election.
M. The recording secretary shall record in the Chapter or executive board meeting minutes the name of any member whose membership is terminated. The record shall include the reason and date of termination.
N. The Chapter membership chairman shall keep the Chapter record of termination of membership and shall notify the state treasurer when a former member is reinstated.
O. Special recognition of a member’s death shall be financed by the Chapter assessment/dues.
P. The executive board shall decide on the disposition of Society jewelry that has been returned to the chapter.
Q. Only active and reserve members in good standing may be transferred from one unit to another.
R. Membership records for the Chapter shall be held by the membership chairman.

ARTICLE IV FINANCES

A. Finance matters are in accordance with the Constitution, International Standing Rules and Alpha Alpha State Organization Bylaws.
B. The Finance Committee shall make recommendations for changes in dues no later than May. All members shall be notified prior to the first meeting of the fiscal year.
C. Chapter dues shall be determined annually by Chapter vote no later than the first meeting of the fiscal year.
D. Annual chapter, state organization and international dues and fees shall be collected by the Chapter treasurer prior to October 31 and forwarded to the Alpha Alpha State Organization treasurer by November 10.
E. The Finance Committee shall develop an annual budget and present it to the membership for approval no later than the first business meeting of the fiscal year.
F. The report of the Audit Committee shall be submitted at the September meeting every year.
G. The Alpha Lambda Grant-in-Aid shall be known as the LOUISE EICHER GRANT. The Alpha Lambda Chapter will present $500 annually to each of two (2) outstanding students, who are entering teacher preparation programs and are from the area represented by the Chapter.
H. Expenses to the State Convention (president and one delegate) shall be paid by the Chapter.
I. The Alpha Lambda Chapter members shall wear their key pin at each stated meeting. A fine of twenty-five cents for non-compliance shall be donated to the World Fellowship Fund.
J. The Alpha Lambda Chapter president’s pin will be presented at the time of her installation.
K. The Alpha Lambda Chapter shall present a gift to each retiree at the meeting following her retirement.
L. The Alpha Lambda Chapter shall pay the dues of members with Reserve Member status.

ARTICLE V ORGANIZATION

Alpha Lambda Chapter shall govern the conduct of its business in a manner consistent with the Constitution, the International Standing Rules, the Alpha Alpha State Organization Bylaws, the Alpha Alpha State Organization Standing Rules and the Alpha Lambda Chapter Standing Rules.

ARTICLE VI OFFICERS AND RELATED PERSONNEL

A. The Alpha Lambda Chapter officers shall be a president, a first vice-president (president elect), a second vice-president, a recording secretary, a corresponding secretary (all elected); a treasurer (selected by the Executive Board); and a parliamentarian (immediate past president).
B. In even numbered years, a slate of officers, with one nominee per office, shall be prepared by the Nominations Committee and presented to and voted on by the membership at the March meeting. Simple majority of members present will elect the officers. Installation of officers will take place at the May meeting.
C. The ballot shall include the slate of officers.
D. A treasurer shall be selected by the executive board at the May meeting for the upcoming biennium.
E. Officers shall perform duties as specified in the Constitution, Article VI, the Alpha Alpha State Organization Bylaws, and as authorized in the Alpha Lambda Chapter Standing Rules.
1. President
In addition to the duties prescribed in the Constitution, Article VI, the president shall be responsible for the incoming officer’s installation.
2. First Vice-President (President Elect)
In addition to the duties prescribed in the Constitution, Article VI, the first vice-president shall serve as the chairman of the Program of Work Committee.
3. Second Vice-President
In addition to the duties prescribed in the Constitution, Article VI, the second vice-president shall serve as the chairman of the Membership Committee.
4. Recording Secretary
The recording secretary shall keep minutes of the executive board and Chapter meetings, along with a summary of the treasurer’s report, and furnish the president with a copy of such minutes.
5. Corresponding Secretary
The corresponding secretary shall carry on such correspondence as may be delegated to her by the president.
6. Treasurer
In addition to the duties prescribed in the Constitution, Article VI, the treasurer shall:
a. order the president’s pin, at the Chapter’s expense, and make it available to the Nominations Committee before installation of officers.
b. immediately report any changes in Chapter membership to the state treasurer.
7. Parliamentarian
The parliamentarian shall perform those duties prescribed in the Constitution, Article VI.
F. Term of Office
The term of each officer elected in even-numbered years shall be two years or until a successor is named. No officer except the treasurer may serve in the same office longer than two terms in succession. Officers shall take office on July 1 following their election. The treasurer is selected by the executive board prior to each new biennium.
G. Vacancies
In the event that a member holding an elective or appointive position is unable to perform her duties, a successor shall be named by the Chapter president.

ARTICLE VII MEETINGS

A. Alpha Lambda Chapter shall meet at least four times per year during the months of March, May, September and November on the second Saturday of the Month, or as otherwise designated.
B. Times as follows, or as otherwise designated: 9:30 – 10:00 AM Executive Board Meeting, 10:00 – 10:30 AM General Meeting, 10:30 – 11:00 AM Program, Adjourn, 11:00 AM Lunch.
C. Location of the meeting place shall be determined by the Reservation Committee.
D. A quorum shall consist of members present.

ARTICLE VIII EXECUTIVE BOARD

A. The members of the The Alpha Lambda Chapter Executive Board shall be the elected officers of the chapter and the treasurer. The parliamentarian shall be an ex-officio member, without vote.
B. The Alpha Lambda Chapter Executive Board shall function according to the Constitution, VII. C.
C. Duties of the Executive Board shall be to:
1. select the treasurer for the biennium.
2. act in matters requiring immediate action and decision.
3. recommend policies and procedures for consideration by members.
4. establish rules for budget development and approval for the supervision of Chapter finances.
D. Meetings of the Executive Board
1. Meetings of the Executive Board shall be held at least twice annually on the same day as the regular meeting from 9:30 to 10:00 AM, or as otherwise designated.
2. A quorum shall be a majority of the voting members of the board who are present.

ARTICLE IX COMMITTEES

A. The Alpha Lambda Chapter Standing Committees shall be:
1. SOCIETY BUSINESS
a. Finance Committee
b. Membership Committee
c. Nominations Committee
2. PROGRAM OF WORK
a. Professional Affairs Committee/U.S. Forum Representative
b. Research Committee
c. Personal Growth & Services Committee
d. Visual & Performing Arts Committee
e. Projects Committee
3. EDUCATIONAL SERVICES
a. Scholarship Committee
b. World Fellowship Committee
c. Communications Committee
d. Newsletter Editor
4. ADDITIONAL COMMITTEES/PERSONNEL
a. Historical Records
b. Reservations
c. Any other established by the Chapter president
B. Committee Responsibilities
1. Detailed responsibilities shall be presented to each Standing Committee Chairman by the incoming Chapter president.
2. Detailed responsibilities shall be presented to each Additional Committee Chairman/Personnel member by the incoming Chapter president.
3. Detailed responsibilities of the above committees and personnel shall follow those outlined in the Constitution, Article VIII, and the Handbook of the Delta Kappa Gamma Society International, latest edition.

ARTICLE X ACTIVITIES

Alpha Lambda Chapter publishes a newsletter four times a year prior to each meeting.

ARTICLE XI DISSOLUTION

A. A chapter may request that a chapter advisor from the state attend meetings and advise in problem solving.
B. A chapter considering dissolution shall notify the state president and leadership development chair.
C. Final dissolution shall not be considered without the passage of one calendar year.
D. The state president shall ascertain that a written notice of the meeting to discuss dissolution will be sent to all members of the chapter and will be attended by the state president or her designee. The chapter membership will be polled by written ballot within thirty days of this meeting.
E. The approval of the chapter executive board must be obtained prior to the dissolution of the chapter and be in concordance with the Bylaws of the Alpha Alpha State.
F. The chapter executive board must submit a written request for dissolution to the Alpha Alpha State.
G. Following action by the State Executive Board, all outstanding debts of the chapter must be paid. Any remaining funds in the chapter treasury shall be sent to the state treasurer. Chapter records and initiation paraphernalia must be sent to Alpha Alpha State.
ARTICLE XII PARLIAMENTARY AUTHORITY
Robert’s Rules of Order Newly Revised (Current Edition) shall govern the proceedings of the Alpha Lambda Chapter in all cases not provided for in the Constitution, State Bylaws, and Standing Rules.

ARTICLE XIII AMENDMENTS

A. The executive board shall review the Chapter Bylaws and Standing Rules at least once during the biennium.
B. These Bylaws may be amended by two-thirds (2/3) vote, provided that notice of proposed amendments shall be published to the members at least thirty (30) days before the proposed amendment meeting.
C. Individual rules may be considered at any regular business meeting.

ARTICLE XIV CHAPTER RECORDS AND REPORTS

A. The Chapter president shall report the names of newly elected Chapter officers to the state president by the date specified in the latest edition of The Alpha Alpha State Organization Standing Rules of the even-numbered year in which they are elected and committee chairs by the date specified by Alpha Alpha State.
B. Changes in Chapter membership shall be reported immediately to the state treasurer by the Chapter treasurer
C. Chapter records and reports shall be retained for two bienniums.
D. Materials in the treasurer’s file shall be retained for ten (10) years.
E. Historical records (biennium summaries) shall be retained as a permanent Chapter record.
F. In addition to all Alpha Lambda Chapter records, the outgoing president shall present to the incoming president the following:
1. the Alpha Lambda Chapter Charter.
2. the latest edition of the Constitution and the International Standing Rules of the Delta Kappa Gamma Society International.
3. the latest edition of The Bylaws and Standing Rules of the Alpha Alpha
State Organization
4. the latest edition of The Bylaws and Standing Rules of the Alpha Lambda Chapter of The Delta Kappa Gamma Society International.
5. installation materials
6. any other items as recommended by the Society or State Organization.

Last updated 2009-05-06